Upon getting engaged, the overzealous bride will immediately buy an oversized binder containing worksheets on how to help novice brides plan their wedding with organized splendor. The majority of these worksheets take little time to organize and fill out — that is, until you arrive to the transportation section. This is something that is often times forgotten or overlooked until the last month or two of a couples engagement. How do you get your guests from Point A to Point B and map out the itinerary? Who do you include, who do you not include and where on Earth are you all going?! The whole concept can sound like quite the headache, but I assure you that providing transportation for your guests (especially in our vast Hill Country) is well worth it.
For those of you overwhelmed by the logistics of transporting yourself (and your bridal party) to and fro on the wedding day, you've come to the right place. Here are some basic guidelines for tackling all of your transportation conundrums.
Create a timeline. You will need to map out how the bulk of your day will be spent and where. For example, where are you getting your hair and makeup done? Is the reception at a different location than the ceremony? These are all factors that may impact your transportation. Your coordinator will create this with you and guide you on travel time.
Keep your budget in mind. Your finances will dictate everything from your venue to the centerpieces, and wedding-day transportation is no exception. Consider the cost per hour, price of mileage and the distance involved from one point to another when booking your contract. Now it is time to start searching for vendors! Contact your coordinator and ask for vendor recommendations—these will be your life savers!
Read the fine print. Now that you've established what your transportation needs are and have a better idea of what they'll cost, let's get down to business! Get a written agreement that includes the following terms of service: total cost, deposits required, refund and gratuity policies, arrival and departure locations, pick-up/drop-off times, the exact models of the vehicles you've requested and the overtime rate per hour. This will give you extra peace of mind! When you're ready to sign on the dotted line, it's important to ask about "all-inclusive pricing," which should always include the total fare, but may not always include taxes. Again, utilize your coordinator’s industry knowledge if you have any questions throughout this process.
Get Creative. Anyone can rent a bus, limo, car or shuttle but what about a PARTY BUS! This is a fun way to ensure your wedding party enjoys the ride. We highly recommend Austin TX Party Bus for an excellent experience.